Privacy Notice Job Applicants – How we’ll use your information
Driscoll’s collects and processes personal data relating to job applicants as part of our recruitment process. We will use it to enable us to run our recruitment process and manage our relationship with you effectively. We respect your privacy and will treat your personal information as confidential. We will use and share your personal information as described in this Privacy Notice.
Which information do we process?
Driscoll’s collects a range of information about you. This includes:
- Your name, address and contact details, including email address and telephone number;
- Date of birth, marital status and nationality (if you provide this to us);
- Your cover letter and cv;
- Employment details – such as details of your employment background, including position, work experience, employment preferences, salary and other compensation requests;
- Background information – such as your educational background including degrees, certificates, transcripts and/or criminal background screenings (where relevant to your application and permitted under applicable law);
- Information from interviews and phone-screenings you may have;
- Other information from the recruitment process – such as assessment results and/or video pitches;
- References and judgements concerning your work with previous employers;
- Information to confirm your identity and your right to work;
- Information on your feedback to our organisation;
- Any other information in your application that you choose to share with us.
Where does the information come from?
Much of the information we hold will have been provided by you. We may also collect personal data about you from third parties, such as references supplied by former employers.
Why do we process that information?
We will use your personal information for the following purposes:
- To contact you and inform you of the current status of your application
- To assess and confirm your suitability for employment and to decide whether or not to offer you a job
- To manage the recruitment process
- To respond to your questions and comments
- To send you the requested information
- To analyse and improve the recruitment procedure
- To take steps prior to entering into a potential employment contract with you
- To inform you of future opportunities (unless you have told us that you do not want us to keep your information for such purposes)
We collect information about you when you have applied for a job or send us an open application for future considerations. You are under no obligation to provide the necessary data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all. We will exclusively use your personal data for the purpose listed in this privacy notice, and not for any other purposes, unless the further processing of the personal data is compatible with the purposes for which this data was originally processed.
Who has access to data?
We may transfer your personal information to other companies within Driscoll’s which are outside your country of residence (and which may have a different level of data protection to your home country such as Morocco/US). In order to provide adequate protection of your personal information, we have in place contractual arrangements (where appropriate) with our group companies/BCR?? which cover these transfers and we will take all reasonable measures to safeguard your information whenever it is transferred.
Who do we share your information with?
Your information will be shared internally for the purpose of the recruitment exercise. This includes with members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy, internal and external auditor and IT-staff if access to the data is necessary for the performance of their roles. We will only disclose information about you to third parties in order to, obtain pre-employment references from other employers, obtain employment background checks from third party providers and to obtain necessary criminal record checks.
Legal grounds for the processing of your personal information
In order to comply with data protection laws, Driscoll’s needs a lawful basis to process your personal data. We use the following lawful reasons to obtain and use your personal data. We process your personal data based on your consent when you provide us with (non-necessary) information about you. For example, a photo on your cv or an additional video pitch. Since we do not necessarily need this information to decide whether or not you’re qualified for the job, we need your consent to process this information. We process your personal information to take steps at your request, prior to entering into a potential employment contract with you. In some cases, we need to process data to ensure that we comply with legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the intended country before employment starts.
In other cases, Driscoll’s has a legitimate interest in processing personal data during and after the end of the recruitment process, including:
- Running the recruitment process
- Responding to and defending against legal claims
How long do we hold your personal data?
We will not store your personal data longer than is necessary for the purposes of data processing. You personal data will be stored for the following periods of time:
|Which data||Retention period||Start date retention period|
|Cover letter and resume of applicant||4 weeks without consent||End of recruitment process|
|Cover letter and resume of applicant||1 year with consent of the applicant||End of recruitment process|
At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which employee data is held will be provided to you in a separate privacy notice.
How do we protect your personal data?
We will ensure the personal data we have received from you is secured, in line with applicable legal requirements and guidelines.
What rights do you have concerning your personal data?
As a data subject, you have a number of rights under data protection law. These right are specified in article 12-23 of the GDPR and in related legislation. In any case, you have the following rights with regard to your personal data:
- The right to request access to your personal data
- The right to request the correction of your personal data if it is not correct (rectification)
- The right to request removal of your personal data
- The right to request the restriction of your personal data
- If we process your personal data based on our legitimate interests: the right to object to the (further) processing of your personal data (resistance)
- If we process your personal data based on your permission and the data is processed in a fully automatic manner: the right to request the transfer of your personal data (data portability)
If you wish to exercise one or more of these rights or if you have any questions about this notice or our processing of your data more generally, please contact us via firstname.lastname@example.org.
If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn. You have the right to lodge a complaint with the supervisory authority if you believe that we have not complied with the requirements of the GDPR with regard to the processing of personal data.
Driscoll’s of Europe B.V. is the controller of data for the purposes of the GDPR. Questions regarding this Policy should be submitted to Driscoll’s by mail to: